Create eLearning Resources

This provides a breakdown of the different steps in the eLearning creation process at the University of Guelph library and maps it to the ADDIE instructional design model.

This is also displayed visually on the eLearning Service Map.  

1. Library staff complete and submit an eLearning Intake form.

2. CAST reviews requests, assigns staff lead. 

For Course Guide requests or Minor edits

1. CAST staff completes reuqest, updates tracking list, and emails employee contact who submitted the form

For New objects or Major revisions

1. CAST staff reviews submitted form and updates eLearning tracking list, creates project folder 
2. CAST staff schedules a consultation,
3. During the consultation, CAST staff collaboratively completes the Consultation Template with content leads.Analysis may determine an existing OER can be adapted. CAST staff can support library employees with OER adaption by:
   1. suggesting where and how to search for OER
   2. assessing team needs from an OER 
   3. Actions to take if no CC license
      1. CAST staff can reach out to request permission if there isn't an open license. 

   4. Evaluating OER and what would it take to adapt, including an accessibility accessment, open media, and platform

Resources

1. Library employees revise and/or create new content for their learning object. Staff can use the Design Templates to assist with planning their content. Staff can also refer to the Create eLearning Resources. guide for more information on best practices.  
2. Library employees share their draft with the CAST lead. CAST lead reviews content for accessibility, organization, consistency, and platform/format compatability. 
3. CAST staff emails feedback to content creators. If necessary, employees and CAST lead will meet to discuss feedback. 
4. Additional revisions as needed.
5. CAST staff review final content provided by staff to identify any accessibility issues or concerns.  

NOTE: CAST does not facilitate feedback on content. Library employees are entitled to seek feedback from colleagues before submitting the final draft to CAST. 

Resources

At the inittial consultation, content creators and CAST discuss who will create the learning object. 

CAST creates: 

1. CAST lead creates drat learning object based on content provided by content creators. 
2. CAST lead shares draft of the learning object with the content creators. 
3. Content creators use the Review Checklist to review the learning object and provide feedback to the CAST lead.  
4. CAST staff update the learning object and share with content creators. Repeat as many times as needed.  
5. Content creators approve final version and confirms CC license and attribution.  

Staff create: 

1. CAST staff and content creators meet to discuss training, resources, etc. needed to create the learning object. 
2. CAST staff provides access to resources and training necessary to complete the project. 
3. Employees create the learning object and share with CAST staff for review. 
4. CAST reviews draft and provides feedback. 
5. Content creators update the learning object and send to CAST, confirms CC license and attribution..  
6. CAST completes an accessibility check. 
7. Content creators create alternative formats, as needed. 

NOTE: CAST staff can provide guidance and access to standard open/close slides, branding files, etc. to ensure it meets requirements. 

1. CAST staff publish to the platform (e.g., YouTube, LibGuides)
2. If the object is a revision, hide the old content and update the DLC and LibGuides boxes, as needed. 
3. If it is a new object, create cover image, and DLC item. 
4. Share link with content creators.
5. Update eLearning tracking list and ensure all project files are in the folder.
6. Move project folder to "Complete" 

Resources

CAST staff will

• Share top eLearning resources every semester.
• Share the total view count every academic year.
• Conduct deeper data reviews every 3 years.
• Collaborate with the UX team to gather feedback from stakeholders. 

NOTE: Content creators can request data for specific learning objects at any time. However, data available for each object varies. Please reach out to lib.cast@uoguelph.ca to learn more. 

Content creators are encouraged to:

• gather feedback from users.
• set review dates. 
• engage with data.
• provide feedback to CAST.