Atrium Institutional Repository

All users with a University of Guelph email account have immediate deposit access to the Atrium. Simply log in to the Atrium using your U of G central ID and password and follow the “How do I use the online submission form?” instructions to submit an item for review.

If you would like to connect your ORCID profile to your Atrium account to assist in importing item metadata from ORCID into the Atrium’s online submission form, please see Linking ORCID to your Atrium Account instruction guide.

To use the Atrium, you (the author(s) or copyright owner) grant the University of Guelph the non-exclusive right to make available, reproduce, translate, and distribute your submission worldwide in any format or medium. Please review the Digital Repositories Policy or make a Publishing and Author Support Request for more information.

Before beginning your submission, please:

• Review the Atrium’s Are there any deposit requirements? guide for file format, accessibility, and naming guidelines.
• Please note that research data files should be deposited in the University of Guelph Research Data Repositories to improve access and discovery of your data. For more information regarding depositing your data in the U of G Research Data Repositories, please make a Publishing and Author Support Request.

1. Go to the Atrium home page.
2. Click on the ‘Log In’ button at the top right of the page.
3. Enter your U of G central id and password.
4. Click on the profile icon at the top right of the page and select ‘Submissions’ from the drop-down menu.
5. To start a new submission, on the Your Submissions page, drag and drop the item file onto the ‘Drag & Drop your files here or browse’ bar, or click ‘browse’.
6. In the New submission window, choose the collection you would like to submit your item to from the drop-down list. Depositors may choose from the ‘Research - Research content” (e.g., original creative work of the scholarly community such as books/book chapters, conference presentations/proceedings, journal articles, major papers, preprints, research reports, systematic review protocols) or “Other - Other content” (e.g., original creative work that is not research) collections. If you are uncertain which collection, you should deposit your work to, please make a Publishing and Author Support Request. Please note, if you are depositing your thesis or dissertation, follow the submission instructions in the Thesis & Dissertation Submission Guide.
7. In the Edit Submission page, you can enter descriptive information about your item and apply a license to your work. Use the ‘Save’ button at the bottom of the page to save your work as you go. Use the ‘Save for later’ button if you need to come back to your work later. If you wish to delete the draft submission, click on the Discard button.
8. Describe: Complete all mandatory fields (*) and any other fields that are applicable to your submission.
   • Authors*: An author is the person, organization, or service responsible for creating or contributing to the content of the item. Click the 'Add more' button after entering each author's name. If the author is an organization, use the ‘last name’ input box for the organization name.
   • Title*: Enter the full name by which this item should be known and cited.
   • Other Titles: Use this to indicate any alternative titles for the item, such as a translated title.
   • Date of Issue: If your item was previously published, such as a journal article or a book, enter the date of official publication. If you do not know the day or month, fill out the year only. If the Atrium will be the first distributor of this item, enter the date you are submitting the item to the Atrium.
   • Publisher: If your item was previously published, such as a journal article or a book, enter the full name of the publisher.
   • Citation: If your item was previously published, such as in a journal or book, enter the full citation information in your preferred citation style. Where available, include the digital object identifier.
   • Journal: If your item was previously published in a journal, enter the full title of the journal.
   • Series/Report No.: If the item is part of a series, you can enter the series name and the series number for your item.
   • Identifiers: Where available, enter the number or code that identifies this item in other systems, such as DOI (articles), ISSN (journals), ISBN (books).
   • Type: Select an option from the drop-down list that best matches the resource type of your item.
   • Language: Select the language of the content of your item.
   • Department: Select the university department that the primary author (or the first listed U of G author) is affiliated with from the drop-down list.
   • Subject keywords: Enter three to five keywords. The more descriptive the keywords are, the easier it will be for users to discover your item. Capitalize terms only when necessary. Use one input field per keyword. For additional input fields, click the ‘Add more’ button.
   • Abstract*: Enter a brief description of the item. If you have a textual submission that includes an abstract, you can cut and ‘paste text only’ the abstract here.
   • Sponsors: If your thesis/dissertation is a product of funded research, select the funder's name from the drop-down list. To select additional funders, click on the ‘Add more’ button to create a new selection field. Please note that this list is not an exhaustive list and only includes the most common funding agencies.
9. Upload files: If you have already dragged and dropped your file(s), the uploaded file(s) will be visible in this section of the form. Note that you can drag and drop file(s) anywhere on the page if you would like to add additional file(s) to the item record. After a file has been uploaded to the submission form, you can describe the file by adding metadata to the file such as a file description or an access embargo. 
   1. Adding an embargo lift date: If mandated by publisher policy, you can temporarily restrict access to the file(s) attached to your item by setting an embargo lift date (i.e., the date on which the file(s) will become available for viewing and download) on a file. Note that the metadata about the item will remain searchable in the Atrium, but any attached embargoed file(s) will not be openly available until the embargo lift date has passed. To add an embargo lift date to a file:
      1. Click on the ‘Edit file’ button (which looks like a pencil resting on a piece of paper) for the attached file you wish to add an embargo to.
      2. In the ‘Edit file’ window, under the ‘Access condition type’, drop-down menu, select ‘embargo’. 
      3. Under ‘Grant access from’ either enter the date (year, month, and day) on which the file can be openly available for viewing and download or click on the ‘Calendar’ button and use the calendar functionality to select the year, month, and day of the embargo lift date.
      4. Click on the ‘Save’ button.
      5. A tag, ‘embargo until YYYY-MM-DD’, will be added to the file listing which indicates the last day the embargo will be applied to the file. Note that the date that appears here will be the day prior to the embargo lift date added to the file.
      6. Repeat steps I through V for each file attached to the item which requires an embargo. 
10. Creative Commons license: In the Atrium you may choose to reserve all rights, waive all rights, or apply a Creative Commons license. For information about copyright please consult the library’s Copyright page. You can also consult the Creative Commons License Chooser or book a Publishing and Author Support Request to learn more.
    1. If you wish to reserve all rights, in the ‘Select a license type’ drop-down menu, select 'No CC License’. You can then move to the next step in the submission form.
    2. If you wish to apply a license to your work, in the ‘Select a license type’ drop-down menu, select ‘Creative Commons’.
       1. By selecting ‘Creative Commons’, you automatically indicate that users must provide attribution (citation/credit) if they use your work. To set additional conditions on use, select a response to the two prompts: Allow commercial uses of your work? Allow modifications of your work? The jurisdiction of your license is set by default (and cannot be changed) to International.
       2. Once you have made your selections, the link to the license deed you selected will be displayed.
       3. Check the box beside ‘I grant the license above’.
    3. If you wish to waive all copyright to the extent possible under law, in the ‘Select a license type’ drop-down menu, select ‘CC0’ (I.e., Public Domain Dedication - No rights reserved). This also means is that you will no longer hold copyright, and therefore are unable to assign copyright or license rights to a publisher for any future publication of the work.
       1. Once you have made your selections, the link to the waiver deed you selected will be displayed.
       2. Check the box beside ‘I grant the license above’.
11. Distribution license. Your agreement to this non-exclusive license is required before your item can appear in the Atrium. By agreeing to this license, you (the author(s) or copyright owner) grant the University of Guelph the non-exclusive right to make available, reproduce, translate, and distribute your submission worldwide in any format or medium. After reviewing the Digital Repositories Policy, check the box beside 'I have read and agreed to the full terms outlined in the Digital Repositories Policy.’
12. To complete your submission, click on the ‘Deposit’ button to submit your item for review.

All submitted items will be reviewed by Atrium staff for alignment with the guidelines outlined in the Atrium's Are there any deposit requirements? guide before they are accepted into the Atrium and are publicly visible.

If any corrections to your submission are required, you will receive an email notification that your submission has been rejected with an explanation of required changes. You can update your submission and resubmit for review.

When your item has been accepted into the Atrium, you will receive an email notification with a persistent URL (a handle) for your item, that you can use to cite and share your work.

Once an item has been made public in the Atrium, corrections and withdrawals are subject to the Digital Repositories Policy (VIII. Corrections or Withdrawals of Submissions). If you need to make changes to the item, please make a Publishing and Author Support Request.