Make your Digital Media Projects Accessible

• Speak clearly and slowly
  • Speak slowly and pause between topics to give listeners time to process information. 
• Use clear language
  • Avoid or explain jargon, acronyms, and idioms.
• Be mindful of background sound
  • Clean-up the audio recording to remove background noise in post-production. 
  • If you are including background music, set the levels so the audience can easily distinguish the speaker from the background music.
  • Make the background sounds at least 20 decibels lower than the foreground.
  • Avoid sounds that can be distracting or irritating (e.g., high pitches).

Transcripts are a text version of the speech and include relevant non-speech sounds (e.g., baby cries, door swings open, etc.).

Make sure the transcript is somewhere is easy to find

• If your audio is on a website, include the transcript or a link to the transcript on the same page below the audio.
• If your audio is hosted elsewhere, include a link to your transcript in the description of your audio.
• If you are submitting your audio as an assignment, ensure you submit your transcript at the same time as the audio file.

Best practices for transcribing audio

• Identify speakers when relevant. Often it is best to use the full name of a speaker the first time they’re introduced, then use a single name for the rest of the transcript (first or last).
• Put non-speech sounds in square brackets. For example: [keyboard keys clicking].
• Only indicate background music or non-speech sounds if it is essential to understanding the content of the audio. Sounds added just to embellish the audio should not be transcribed.
• Transcribe accurately and honestly. Do not change, adapt, or add to the text. Do not change words or phrasing to correct any grammatical errors or censor any inappropriate language.

Transcribing with Microsoft Word

Members of the U of G community have access to Microsoft 365, which includes Word. Word offer two easy ways to transcribe audio:

• Record directly in Word
• Upload an audio file

These options are available for the online and desktop versions of Word.

To transcribe audio in Word:

1. From the Home tab, select the Dictate dropdown and then Transcribe

2. From the Transcribe pane, set the language of the recording and select:
   1. Upload audio for prerecorded audio files (.wav, .mp4, m4a, mp3), or
   2. Start recording to transcribe live.

3. When transcription finishes, use the built-in playback and editing tools to review and refine your transcript.

Commercial transcription tools

• GoTranscript
• Happyscribe
• Otter.ai
• InqScribe
• Audext

Free options for transcribing your audio

Google docs:

• Enable the Voice Typing feature in Google Docs from the Tools menu. Leave it open while you record your podcast or play your pre-recorded audio into the tool.
• Google docs will transcribe everything you say, although its accuracy depends on the quality of the recording.
• Ensure you proofread and edit your transcript.

YouTube:

• Convert your audio file to an MP4 file and upload it to YouTube. Use YouTube’s transcribe feature to generate automatic captions for your audio. The longer your video is, the longer it will take for automatic captions to generate.
• Remember to proofread and edit the transcription.
• Download your automated captions by going to Video Subtitles > Options > Download, then select your preferred file format.

• Making Audio and Video Media Accessible (W3C)
• Transcripts (W3C)
• Transcripts on the Web (uiAccess)